Organization Responsibilities & Requirements

As a Leader of an organization, it is your responsibility to:

• Attend all department and Student Government, Inc. mandatory meetings

• Complete and submit monthly budget reports, documents, constitutions, and annual registration forms

• Keep sufficient records of the organization’s meeting and events

• Build a relationship with your Student Group Advisor

• Serve as a role model to other students and community members

• Effectively assess your fellow constituent’s wants and needs and use that information to produce programs that encompass the St. John’s Mission and promote academic excellence and social enrichment for all participants.

There is tremendous value in being a student leader! Skills you will develop include:

• Accountability

• Time Management

• Self-Efficacy

• Problem Solving

• Communication

• Ability to Motivate

• Emotional Intelligence

• And More!

To ensure the longevity of your organization, make sure at the end of the spring semester, you complete all of the steps to ensure your group is in good standing.

During the month of February, the Office of Campus Activities will email transition packets to the existing top 4 executive board leaders (President, Vice President, Secretary, Treasurer). The steps in these packets are to be completed by both the outgoing executive board as well as the newly elected executive board for the organization.

All Organization Transition steps must be completed no later than April 15, 2025 by 5PM. Upon receipt, the new information is entered into our database and the new executive board will receive information regarding the budget, Activity Grant in Aid, and other valuable materials.

Should the updated exectuive board information not be submitted to the Office of Campus Activities, there is no way of knowing who new student leaders are and Campus Activities cannot be responsible for any budget and other penalties, including loss of recognition status.

Twice a semester Student Government, Inc holds mandatory organizational congress meetings. The purpose of these meetings is to update student leaders on information that might affect their group, to allow for dialogue between student leaders and SGI, and to create an opportunity for networking between student leaders and administration. Note: Remember to sign in and sign out. Your organization will be considered absent without the signatures.

Should your organization not have representation at an organization congress meeting, the organization’s SGI budget will be fined 5%.

All top four executive board members (President, Vice President, Secretary, Treasurer) of an organization are required to attend annual training sessions and workshops. Registration for the training and workshops are included in the weekly email communications from Campus Activities.  To receive credit for attending trainings, student leaders must check-in during sessions and complete the affiliated exams and assignments.

Failure to attend the training and complete the exam can negatively impact your oganization status, restrict your access to funding, or deactivate your group.

To remain recognized under SGI, organizations must have at least 10 active members. A roster of active members must be maintained by the organization using the template provided by Campus Activities. No organization shall discriminate in policy or action on the grounds of race, religion, color, national and/or ethnic origin, age sex, marital status or disability.

Every organization is required to maintain an up to date constitution. A copy of the constitution must be uploaded as a PDF to the organization’s Engage portal, and stored under the “Files” feature. For more, please visit the constitutions page.
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Should you have any questions regarding Organization Congress, Power to Organize, or anything having to do with your organization’s requirements this year, please contact the exectuive board of Student Government, Inc via email at studentgovernment@stjohns.edu.