Booking a Space

The University has launched a new event reservation system called Coursedog! Moving forward you will use this system to reserve event space on campus. Below are a few tips and tricks to make sure you successfully complete a reservation request!

*Note: Requests are not guaranteed and are subject to the approval of your advisor and campus partners. Classroom spaces are not yet available.

(Start at 11:17)

Writtien Instructions:

  • Use this link to access the reservation forms. Make note SGI recognized groups can only use the Queens Student Org Form or the Queens Campus Department Space Request form. Both titles are linked to the same request form.
  • Begin to complete each field with your contact and event information. Remember to be specific. For example, indicate if you need seating for 50 people lecture style or dinner seating for 100. Select from the available resources the number of tables, chairs, furniture etc that you would like to use for your event. In addition to completing the fields, you have the option to upload a diagram to give us an idea of your vision for the event.
  • You will notice prices listed next to some of the resources. You can disregard the prices. SGI Recognized Student groups will not be charged to reserve space on-campus during the academic year.
    **If you cannot find the correct resources, please be detailed in the "Event Setup Instructions" at the end of the form for your advisor to input the changes.
  • Disregard the Purpose Type and Emphasis Field. Your advisor will complete this section.
  • When your CourseDog request is approved and finalized you will receive an email confirmaion with an attachment. Make sure to read the email and attachment, sometimes your advisor and the event reservation team will make edits due to certain limitationsALL event requests will require a submitted Operations Resource Agreement to finalize the request. When your CourseDog request is approved and finalized you will receive an email confirmation with an attachment. Make sure to read the email and attachment, sometimes your advisor and the event reservation team will make edits due to certain limitations.
    **If you do not receive the facilities pass attachment, please email your Student Group Advisor 2 weeks before your event date.

A step-by-step look at the process:

  • After you submit a request, you should have received an email confirming your submission. That email does not confirm the event. If you made a submission and did not receive a submission confirmation email, reach out to your advisor to confirm we have your submission.
  • Your assigned Student Groups Advisor will review your request to deny or approve it. If your request is denied, you will receive a notification. If your request is approved, your submission will move to the event reservation team who will review your submission and confirm or deny if the space, date and time you requested is available.
  • Once the event reservation team confirms a room for you, you will receive an email and attached space confirmation document (PDF document) confirming your approved event space, time, and date.
  • Event requests are not guaranteed, and the processing time may vary depending on the requested location.  
  • *For requests in Taffner, you must include the start and end time of your set up, as well as your specific set-up and all equipment needed. This will determine the availability of Taffner for your event. Taffner is NOT available on Mondays & Wednesdays.
  • General Body Meetings (GBM) should take place in your assigned activity hour room. You have access to use this room during common hour 1:50PM to 3:15PM on Mondays and Thursdays only, when the University is open. You do not need to submit a room request for your Activity Hour room assignment.
  • If you have any other questions, please contact your advisor. You can find your assigned advisor and contact information below:

ALL ROOM REQUESTS MUST BE SUBMITTED AT LEAST 21 BUSINESS DAYS PRIOR TO THE DESIRED DATE!